27th July 2020

Covid-19 Guidelines for Physical Events

We know everyone is probably itching to get back together after so long apart. If you are planning to host a physical event as part of the Festival this Autumn, it’s vital to ensure that you keep your colleagues, speakers and attendees as safe as possible.

We will not be able to include or promote events that do not adhere to government guidelines as part of our Festival programme. So, we’ve put together some simple steps that you as event organisers can take in the lead up to your event to keep everyone safe:

  • You must regularly check the government guidelines, we realise these are constantly changing so it’s important to informed and make any necessary changes to your event, you can find the most up-to-date guidance here 
  • Ensure your venue allows for social distancing by booking a room with a higher capacity than your total number of attendees

  • Make yourself aware of the venue’s ‘Covid-19 Secure’ policy On your booking page and in any pre-event emails, remind attendees that they must not attend if they are experiencing Covid-19 symptoms or have been in contact with anybody who has experienced symptoms in the last 14 days
  • Think about your event space and review how attendees can move through the venue to reduce congestion and contact e.g. a one-way flow of people 
  • Consider the format of your event and avoid any activities which involve physical contact between attendees, for example passing around resources 
  • In order to avoid crowds or queues gathering at the start of your event, consider arranging for attendees to arrive at staggered entry times

  • When collecting data from attendees, make sure you also ask for a contact number for the purpose of contact tracing
  • Keep your attendees and speakers informed, ensuring that they feel comfortable and know that all necessary precautions will be taken at your event will help them to feel confident to come along and enjoy the content that you are sharing with them 

Remember… keep sharing, keep celebrating, and above all: keep washing your hands!